Sometimes, the value of scholarship is in the documents you create to prove it. Every scholar wishes not to get bogged down by paperwork. But look at it this way — the academic document advertises your credibility and the thoroughness of your research. It is also the Kevlar against plagiarism (and sometimes the cause of it).
Every academic document has its own nuts and bolts. Today, let’s talk about an important one — the annotated bibliography.
An annotated bibliography is a list of citations to journals, books, articles, and other documents followed by a brief paragraph. The paragraph(s) is a description of the source and how it supports your paper.
It is the one document that can make your and your professor’s life easier as you end your research paper with a flourish. Just how we go about using Microsoft Word for this kind of research writingGoogle Docs vs. Microsoft Word: The Death Match for Research WritingGoogle Docs vs. Microsoft Word: The Death Match for Research WritingOnline solutions are becoming the norm. We decided to see how Microsoft Word stacks up against Google Docs. Which one will do the better research paper?Read More is what the lines below are for.
The Annotated Bibliography: Let’s Define It
It’s important not to confuse an annotated bibliography with a regular bibliography or works cited.
A regular bibliography is simply a list of source citations. Nothing more. The screen below is an example of a regular bibliography. As you can see, it doesn’t go into deeper detail about the books or sources mentioned.
An annotated bibliography has a few more parts to it. It is easy to get the idea from the meaning of the word “annotation”. According to Merriam-Webster, an annotation is:
A note added to a text, book, drawing, etc., as a comment or explanation.
Here’s what a common annotated bibliography looks like. I am sure you can instantly make out the extra parts that go into framing it.
As you can see, the sample above starts with the usual bibliographic citation. Then, it includes a summary and a clear evaluation of the source you used for researching your topic. The intent behind adding your own summary and analysis after the primary or secondary source is to define the topic area and how it applies to your research. You have to add an annotation each time that you create a new source.
It is a lot of work. But this effort from you helps the reader find useful information at a glance. It tells the reader how each borrowed information has helped the progress of the paper. And, it offers everyone a window into your thinking behind the topic you have selected.
Using Word to Create an Annotated Bibliography
The easiest way to create an annotated bibliography in Microsoft Word? Use a template to save time.
But it is always better to create one from scratch and sharpen your research writing skills in the process. It is not difficult, so don’t hold yourself back. You have to keep in mind the style of the documentation required for your research. There are distinguishing differences between the APA, AMA, and MLA Style.
I am going to follow the MLA (Modern Language Association) Style and show how to create a well-formatted document in Microsoft Word in five basic steps.
1. Set Up Your Word Document. Go to Ribbon > Layout > Margins > Normal (1-inch margins on all sides).
2. Set the font. MLA recommends a serif font (e.g. Times New Roman). Go to Home > Font and choose Times New Roman and 12 pt. Also, go to the Paragraph group and choose 2.0 for double-spaced line settings.
Start the Annotated Bibliography
3. Choose the location. An annotated bibliography begins on a new page that follows the end of your research sections. Type “Annotated Bibliography” at the top and center-align it on the page. It should be capitalized and centered—not bolded or underlined.
4. Choose your sources. Research and record the information that pertains to your topic. A properly-formatted citationMake Writing Papers Easier - 4 Websites That Help You Cite SourcesMake Writing Papers Easier - 4 Websites That Help You Cite SourcesWhen the time comes to write a paper, one of the biggest pains can be citing your sources. You've spent hours and hours slaving away over your computer, perfectly crafting every word. You're cruising for...Read More comes first and you have to cite your source according to the MLA Style.
The MLA citation style for a book follows this sample sequence:
Author, A.A. Write the Title of Work in Italics. Publisher City, State: Publisher, Year of Publication. Medium.
Example: Smith, J. Just a Good Book That You Can Cite. New York, NY: Cambridge University Press, 2016. Print.
The citation is the most important part — so do follow the format religiously by following the style format guide. There are many online sources which cover the popular citation styles in more detail.
5. Indent the second line. The second line of the citation uses a hanging indent to offset half-an-inch from the left margin. Just hit enter at the end of the first line and then press the Tab key to create the hanging indent. You can also adjust it with the hanging indent marker on the ruler. So, your citation will look like this:
As you can see above, each individual citation will start flush from the 1-inch margin. But everything from the second line will be offset 0.5 inches to the right.
To set the hanging indents, you can also go to Ribbon > Paragraph > Click on the Paragraph settings arrow to display the dialog box. Under Indentation, click on Special > Hanging. By default, the hanging indent is set to 0.5 inches.
Microsoft Word does not always like to space things properly. So, you might have to tweak by hand and indent everything from the second line onward.
Use Microsoft Word’s Bibliography Tool
Microsoft Word has a built-in bibliography tool you can use to manage your citations. On the Ribbon, go to the References tab.
In the Citations & Bibliography group, click the arrow next to Style.
Click the style that you want to use for the citation and source, e.g. MLA.
Select the location where you want to start the citation. Then, click Insert Citation.
Two options are available in the dropdown menu.
- You can add the source information for the citation.
- You can also add a placeholder, so that you can create a citation and fill in the source information later
If you choose Add New Source, enter all the citation details in the Create Source box. Click OK.
You can preview the citation in the Manage Sources dialog box.
Microsoft Word also helps you manage your long list of sources. Get proficient with this underused Microsoft word feature7 Underused Microsoft Word Features and How to Use Them7 Underused Microsoft Word Features and How to Use ThemAre you overlooking some of Microsoft Word's most useful features? This application features a surprising number of underused tools and options. We have unearthed seven and will show you how to use them.Read More and save yourself some time. The Office Support page also explains the nitty-gritty of bibliographies.
You can also use online citation generators, though there is more value in doing it yourself.
Write the Annotation
Just to remind you again: the annotation begins below the citation. The annotated text is also indented below the citation. The first line of the citation that begins with the author’s last name is the only text that is flush left in the entire bibliography.
The paragraphs you include will depend on the aim of your bibliography. Some annotations may summarize, some may analyze a source, while some may offer an opinion on the ideas cited. Some annotations may include all three paragraphs. In brief: it can be descriptive, analytical, or critical. But it follows a specific order…
- The first paragraph is a summary of the source.
- The second paragraph is an evaluation of the source.
- The last paragraph can look into the relevance of the source material for the research.
In the MLA Style, annotated bibliographies have to be arranged alphabetically according to the last names of the first author mentioned in each of the citations. So, just copy-paste each annotation in the proper order.
A Few Resources for the MLA Style
One of the best videos I could find on YouTube that explains the entire process in detail comes from “mistersato411”:
It’s also useful to keep these two official documentation sites bookmarked.
The Purdue Online Writing Lab is a useful resource for understanding style formats quickly.
Is Writing an Annotated Bibliography Hard?
The research is the hard part. Don’t make turning your research into the desired format harder than it should be. It really isn’t. Academicians have turned it into something mystical!
Just pay attention to the little details. If you are used to the APA Style, a move to MLA Style can spark mistakes. That could be the difference between a pat on the back or a red mark.
So, as in everything practice makes perfect. And the right digital tool is an asset for organizing your researchConquer Your Next Research Project The Easy Way With These ToolsConquer Your Next Research Project The Easy Way With These ToolsWhether you’re in school or you have a job, you likely have or will have to research at one point or another. And if you’re like most people, you will have to do it several...Read More. If you are a Word newbie, take time to learn all the tricks9 Tips to Learn All About Office 20169 Tips to Learn All About Office 2016Microsoft Office 2016 is among us. How are you mastering the latest version for the sake of your productivity? We tip you off to the best links for Office learning. Steal a march with these...Read More the Office suite has up its sleeve.
Do you think writing annotated bibliographies is a tough task? Offer your best tips in the comments — it just might make life easier for a student who reads it!
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This easy tutorial will guide you through the process of setting up Microsoft Word 2010 for your MLA Format research paper.
It is very easy and we are going to accomplish the following settings:
I. How to Set the Font and Size:
- When you first start Word 2010, you are placed under the Home tab (like in the image below), if not, click on the Home tab.
- Click on the font and select Times New Roman.
- Click on the size and select 12.
Note: If you already typed your text, you need to select all your text before you select the font in order to apply the text to the new font. To select all text, press CTRL+A(that means holding down the CTRL key, keep holding it then press the A key on your keyboard).
II. How to Set the Margins in Word 2010:
- Click on Page Layout => then click on Margins.
- Make sure the margins for top, left, bottom & right are set to 1″.
III. How To Create a Header in Word 2010:
- To create a header with your last name and automatic page numbering, click Insert => Page Number => Top of Page => then click on Plain Number 3.
- Now type in your Last Name and leave a space before the page number. Note: make sure the font is being set to Times New Roman and size 12.
IV. How to Setup Line Spacing to Double Spaced in Word 2010:
- Click on the Home tab.
- Click on the Line Spacing button.
- Click on 2.0.
V. How to Enter the First Page Information:
- Type your full name => press Enter.
- Type your professor’s name => press Enter.
- Type course title => press Enter.
- Type your paper’s due date => press Enter.
- Click on the Align Center icon on the formatting toolbar (to center your blinking cursor) => Type the title of your paper, capitalizing the first letter and all major words and proper nouns. Do not use italics, boldfaced type, underlining, or all caps to format your title. Do not type a period at the end of the title => press Enter.
- Click on the Align Left icon (to bring your blinking cursor to the left).
- Click on the Tab key to indent 1/2 inch to begin your first paragraph. Use the Tab key on every next new paragraphs. Your completed setting should look like this:
VI. How to Setup the Works Cited Page:
Follow this how-to when you are ready to work on your Works Cited page. The Works Cited page has the following characteristics:
- A heading “Works Cited” centered one inch below the top edge of a new page. Do not bold or underline this heading.
- No indent on the first line of each entry. If an entry runs more than one line, indent the subsequent line or lines 1/2 inch from the left margin.
- Alphabetize entries in your list of works cited by the author’s last name, using the letter-by-letter system.
Immediately after typing the final line of your paper, press the CTRL key and the ENTER key at the same time to begin a new page (another method is to insert a page break from the toolbar). Your header with your last name and automatic page numbering should appear at the top left of your paper.
- Click on the align center icon so that the text is centered.
- Type Works Cited(do not underline, boldface, italicize, or enclose the title in quotation marks).
- Press the Enter key once to begin a new line.
- Click on the align left icon so that the text is aligned left.
- The feature to setup indentation on the subsequent line/lines is called Hanging Indent. To setup hanging indent, click on Home => click on Paragraphs => under Special, choose Hanging => enter the value By 0.5 (or 1/2 inch) => click OK to apply the settings.
- Now type your sources. If you have Internet sources, when you type in the URL, Microsoft Word automatically apply the hyperlink to it. You should remove the hyperlink by right-clicking on the URL => choose Remove Hyperlink.
I hope you found this tutorial helpful. Take care!
MLA Format Guidelines:
APA Format Guidelines: